Life is a special occasion

Corporate Event Planning Tip : Handouts

In the past few months, I have returned to my roots. Sort of. In addition to weddings and social events, Lauren Daversa Events also offers meeting planning and coordinates corporate events. Prior to opening my own company, I was the special events manager at a local chamber of commerce. One merger and one baby later, voila, Lauren Daversa Events was born. But that's another story for another time.

Returning to corporate event planning tips, here is a simple but very effective tip: distribute handouts prior to the meeting. Sound obvious? It is. Yet so many forget and start out a meeting by passing out a bunch of handouts. What is the purpose of the meeting if not to listen to the facilitator? Most people cannot do two things at once, like read a handout and listen to a speaker.

Make your meetings much more productive by getting all the pre-work to the meeting attendees 2 to 3 days in advance. This includes all handouts of data, charts, graphs, key discussion points, minutes and follow up from previous meetings, agendas, reading material and even copies of presentations, i.e. that PowerPoint presentation you stayed up all night putting together.

The proper management will turn your next meeting into a productive success!

Photo courtesy of Coleman Center


  1. Thanks for sharing your tips. Making an corporate event planning productive can be hard. This is really helpful.

  2. Thank you for sharing the information. Making an corportate event planning productive is very hard. This is really helpful.